The overwhelming majority of drivers want to do what’s right for the company; however, just because your company implements a written fleet policy doesn’t mean drivers are following it. A common problem is the fleet manager communicates policy to the drivers’ managers, but the word doesn’t get down to the individual drivers. How do you increase driver compliance with fleet policy? Here are 10 suggestions.
There’s no other way to say it, except bluntly: Managing an executive fleet is a headache. I am not going to say otherwise. But, if it is one of your job responsibilities, consider yourself luckier than others. Managing an executive fleet puts you in front of senior management and gives you an opportunity to showcase your value to the company. Here's how you can leverage this to your maximum benefit.
Last August, the IRS announced areas it will prioritize for audits in 2014, one of which is fringe benefits, especially the personal use of company vehicles. Managing personal-use compliance is a headache. It is also expensive, with internal costs ranging from $35 to $75 per year per vehicle. Here's what you need to do to be prepared should your friendly IRS agent come knocking on your front door.
Ticket fees have escalated dramatically and there appears to be a trend toward "malicious compliance," all for the sake of generating revenue. It's not uncommon for multiple tickets to be issued for the same violation due to overlapping regulations and the 'latitude' of interpretation afforded to officers. Plus, officers are providing fewer warnings and increasingly citing minor infractions, especially equipment violations. Increased citations negatively impact a fleet's DOT rating under CSA.
SafeStat has been replaced by Comprehensive Safety Analysis (CSA) 2010, which applies to all truck fleets that operate interstate and require a US DOT number. All vehicles that operate interstate with a 10,001-lb. combined GVWR or greater are covered by CSA 2010. This regulatory enforcement change will create a monumental sea change in how truck fleets manage drivers, their fleet operations, and remain DOT compliant.
The best time to control cost is before it occurs and the way to do this is by establishing policies and procedures that inhibit unnecessary spending and protect corporate assets. Adherence to fleet policy is crucial and it should be part of each company’s overall business strategy. The best managed fleets tend to be those whose drivers adhere to a written fleet policy. Does your corporate culture encourage compliance with fleet policy?
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