When dealing with driver-related problems, the last thing you want to do is create a new problem in the course of resolving one. The surest way to do so is to make an exception to your company’s vehicle usage policy. It is extremely important that the rules governing the withdrawal of a company vehicle privilege be uniformly enforced for all employees. You should not set precedent by allowing exceptions. If your company becomes embroiled in litigation involving a company vehicle because of a problem driver, these exceptions and prior policy precedents can be used against you. The most carefully developed policy can be torn to shreds by a precedent-setting exception, which could be used to accuse you and your company of negligent entrustment and/or negligent retention. No policy can anticipate all possibilities, but consistency in dealing with all the drivers assigned company vehicles at different locations is essential. To accomplish this, it is crucial for senior management to give the fleet manager the appropriate authority to address noncompliance by drivers and those departments’ assigned vehicles. This will go a long way toward reducing and sometimes eliminating driver compliance issues. The fleet manager must have the authority and backing of upper management to address a driver’s inability to properly operate and maintain an assigned vehicle. This authority allows the fleet manager to address violations of fleet policy without approval or direction from upper management. If litigation occurs, the first thing an attorney is going to ask is to review your company vehicle policy. With this in mind, it is critical that a fleet manager makes sure all drivers uniformly adhere to company fleet policy. There should be no exceptions to your company vehicle policies. This simple rule will make your job a lot easier and may save you from a lot of potential grief. Let me know what you think.
firstname.lastname@example.org Sample Company Vehicle Policy and Procedures Manual Available for Sale
Automotive Fleet has developed a sample company vehicle policy and procedure manual. It is available for $120 in a printed version or on a CD ROM, plus $9.95 for shipping and handling. You can order the handbook at www.fleet-central.com or by calling (800) 724-4254.
Originally posted on Automotive Fleet