Green Operations

City of Jacksonville Finalizes City Vehicle, Car Allowance Policy

April 06, 2009

JACKSONVILLE, FLThe City of Jacksonville, Fla., recently adopted an internal vehicle and car allowance policy. Deputy Chief Administrative Officer Kerri Stewart presented the policy to the City Council Finance Committee in November 2008. No additions or amendments were made by the council, according to the Jax Daily Record.

According to the language in the policy, the idea is to "formalize the decision-making criteria to be utilized for determining the need for take-home vehicles and for establishing automobile allowances for city employees."

Stewart said Finance member Clay Yarborough asked to look at the policy she presented in mid-November.

The policy essentially addresses two types of City vehicles — park and ride or take-home — and those employees who get a vehicle allowance. Those who get park and ride vehicles or take-home vehicles are eligible based solely on their position.

Vehicles are assigned by the department director or their designee and must have the approval of both Human Resources and Fleet Management.

At least one of the three following criteria must be satisfied for an employee to be assigned a City vehicle:

  • The public must know the driver represents the City (emergency responder, field inspector, parking enforcement, etc.)
  • The position requires travel that may damage a personal vehicle, such as Public Works personnel who travel off paved roads.
  • The position requires driving over 700 miles a month, excluding round trip to and from home.

At least one of the three following criteria must be met for an employee to be eligible for a take-home vehicle:

  • The position requires the person be on-the-clock and at work the moment they leave their residence.
  • The position involves routinely reporting to work at multiple city locations.
  • The position involves routinely leaving work from multiple city locations.

Again, Fleet Management will oversee these vehicles and these assignments will come under the scrutiny of the Mayors Budget Review Committee.

Three of the following criteria are required for an employee to be eligible for an automobile allowance:

  • Unless approved by the City's Ordinance Code, the position must be an appointed official, mayor's aide or one designated by the mayor or a designee
  • The position must require driving at least 200 miles a month, not counting commute mileage. This requirement can be waived by the mayor or their designee for valid business reasons.
  • All requests must be in writing in a form approved by the chiefs of both Human Resources and Fleet Management and those requests require mayoral approval.

Those who drive 200-400 miles a month will be give car allowances of $300 a month while those who drive 401-1,000 miles a month will be given allowances of $500 a month.

"They will have to justify their need for a vehicle or allowance," said Stewart, who admitted the internal discussions were lively. "This did spark a lot of conversation."

Stewart said there are 175 vehicles in Fleet Management while 16 people have monthly car allowances as part of their compensation packages.

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